Special cases

Inbound / outbound payments

Whenever possible we recommend to book all outbound payments directly to the corresponding expense account. This will save you alot of time (no need to create an link bills and expenses in bexio).

But for inbound payments that's usually not possible, since you've created an invoice in bexio and you need to link the payment to the invoice. In this case we recommend to create a new bank account in bexio «Paid By Revolut»:

• In accrio you would create rules that book all inbound payments to the account Paid By Revolut
• After importing the transactions to bexio, you would mark the invoices as paid (manually in bexio)
  • Make sure the payment date is identical to the transaction date
  • Set the payment method to Paid By Revolut
• If you do so, the account balance on «Paid by Revolut» should be 0 at the end of every day and you're perfectly in sync.

Currency exchange transfers

When you transfer money between your bank accounts you will usually get 2 transactions (1 outbound and 1 inbound) for this transfer. If you only receive one transaction, checkout this article for further instructions.

If that's the case, we recommend to create an account «Currency exchanges» in bexio and book both transactions (inbound and outbound) through this account.

This will eliminate several issues you might otherwise experience in bexio:

• small differences between the inbound and outbound payment
• wrong/missing foreign currency in the inbound or outbound account
• date gap between outbound and inbound payment

After you've created the new account in bexio, wait 5mins and simply reload the accrio page. Then create rules to book both transactions to this transfer account. For revolut transactions you can actually achieve this with a single rule:

Accrio will now book both both transactions through the transfer account and and both accounts will display the amount in the correct foreign currency - which allows you to easily reconcile the accounts in bexio at the end of the year.

Debit	Credit	Text	Main Currency	Foreign Currency
1025	transferacct.	Currency Transfer	519.20 CHF	510 EUR
transferacct.	1026	Currency Transfer	521.33 CHF	500 USD